PRIVACY POLICY

25 May 2018

Our Privacy Policy

Our Privacy Policy

Rugby Fitted Kitchens Ltd, RFK (Warwick) Ltd and RFK (Contracts) Ltd ("We"/”Us”), are committed to protecting and respecting your privacy.

We understand that individuals deserve to have their personal data protected, and with the GDPR (General Data Protection Regulation) being introduced on 25th May 2018, individuals have the right to be informed about why we collect personal data, request access to, object to, restrict use of and request us to correct or erase data held. The GDPR like the DPA (Data Protection Act), applies to personal data accessible by, both automated and manual filing systems. The GDPR’s definition is more detailed and cover’s such information as IP addresses and is an EU-wide law.

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Reason for collecting personal data/what we collect.

For purpose and performance of contract that you have with us, to enable us to complete supply and fit kitchen furniture and appliances: -
Information required: -

• Name
• Address
• Telephone No. and/or: -
• E-mail address

Where personal information is located, how long it is kept and why.

• Manual Diary – 2 years – Current/Historical reference
• Software programs – Quoting/Design/Accounts/E-mails (All software programs are password protected) – 25 years –
Regulatory, Legislative and Warranty purposes
• Manual Client Files – 7/8 years – Regulatory and Legislative requirements
• Live Quotes for potential Contracts – 2 years – Pending decision
• Logistics department – Duration of work being undertaken – Smooth running and completion of task.

Card payment information.
Nb. We do not record, store or share this information.

Details are entered into the pdq machine at point of payment. Any refunds are normally paid by bank transfer in which case account name, sort code and account number are required. Refunds processed through pdq machine details are entered at point of refund. Merchant copies of receipts are destroyed within three months. Client copies, given to client, posted or destroyed at request.

Consent.

We rely on your consent to share personal information, provided by yourself, for the purpose of completing all work necessary as set down in the contract, for warranty registration undertaken by RFK and to inform you of RFK events.

With whom we share this information.
• Internal departments
• Suppliers where direct delivery/proof of purchase is necessary
• Manufacturers for warranties
Retaining your data
We will endeavour not to keep your personal data for longer than is necessary. Where it is not possible for us to delete your data we will ensure the appropriate security and organisational measures are put in place to protect it.
If you would like to speak to someone regarding your data, please do not hesitate to contact us at: -

Head Office
Rugby Fitted Kitchens Ltd., Unit 7 Cottage Leap Rugby
CV21 3XP
Telephone: 01788 547647